Key Terms
- add-on
- third-party application that can be added to Google, which extends the basic functionality of a program with features that are not already included
- action bar
- toolbar, located beneath the menus, that contains the more frequently used tools in Docs
- alignment
- justification of text on the left, right, or both when formatting a document
- Anyone with the link
- accessibility limit in Docs’s shareable links, in which the Doc can be accessed by anybody with the link, even if they do not have a Google account
- Automatic substitution
- feature in Docs that allows the user to type a word and have it automatically replaced with a predetermined symbol or special character
- bookmark
- tool that lets the user connect different parts of the document using links
- business plan
- document that describes a company’s plan for growth and profitability
- cardstock
- sturdy kind of paper material, typically used for business cards
- checklist
- type of bulleted list that adds a checkbox to the beginning of each line
- collaborative workspace
- a virtual environment designed to enable programs and users of those programs to work together
- Comment history
- feature in Docs that places all comments on a sidebar for easy viewing
- comments
- digital margin notes that collaborators can create, reply to, resolve, or delete
- content control fields
- placeholders for the type of questions that the respondent will use to respond
- Design Mode
- tool that lets the form composer type a description of the question that instructs the survey taker how to answer
- Developer tab
- tab that is used for forms, macros, and managing add-ons or templates; it is not one of Word’s default tabs
- drop cap
- when the first letter of the first sentence in a paragraph is in a large, stylized font
- Editor
- virtual editing tool that reviews several aspects of your document’s writing, and can be set for different styles
- endnote
- note or citation at the end of the document
- Explore command
- unique feature in the Google suite of programs that uses machine learning to offer suggestions and predict what information you might need as you are creating files
- footer
- bottom part of the page within the bottom margin, which you can see and configure in Print Layout viewing mode
- footnote
- note or citation at the bottom of the page
- form
- document type that has blanks for the recipient to add their information
- Format Painter
- tool in Word that lets you copy the formatting of one area of a document to another area of the same or other file
- formatting marks
- symbols Word uses to tell the user where a space, line, or the like are in the document; these are usually hidden unless the user chooses to see them
- Generative AI
- technology that uses computer programming and machine learning to create content
- header
- top part of the page within the top margin, which you can see and configure in Print Layout viewing mode
- heading
- key term or phrase that describes the content in a section of the document; can be used to generate the table of contents
- hierarchy chart
- type of chart that visualizes the chain of command or supervision at an organization
- integration
- occurs when software programs that serve different purposes are able to work together to support the transfer of information from one program to another program
- invoice
- bill that indicates what goods or services one party has sold to another; it usually displays the quantity, price per unit, and total
- landscape
- horizontal orientation of a page so that it is wider than it is tall
- letterhead
- contact information and name of a person that is placed on top of letters
- line spacing
- spacing between lines of text in a document
- mail merge
- tool in Word that lets you auto-populate certain field types, such as name and address
- main document
- document that will have merge fields added to it; it will be auto-populated with the information from the source document when mail merged
- margin
- edges of the document page that are left blank
- merge fields
- blank fields that get auto-populated with the information imported from the source document
- merged document
- completed mail merged document, with all information auto-populated
- multilevel list
- type of list that has hierarchical levels with different bullet styles for each level
- Navigation pane
- Word feature that lets users view documents as thumbnail pages or outlines, or to search for specific text within a document
- page numbering
- ability of Word to number your pages in documents; they can be in the header or in the footer
- Paragraph Styles
- Google formatting tool similar to Word’s Styles; used to create headings and apply document-wide formatting so that you can generate a table of contents (and document outline)
- portrait
- vertical orientation of a page so that it is taller than it is wide
- process chart
- way to represent a multistep process in a document; it shows the steps in the process, the order in which to do them, and the dependencies for an outcome
- proofreading
- process of checking a document for spelling and grammar mistakes
- Publish to the web
- most public way to share a Doc; publishes the document so that it is searchable by internet search engines
- reference
- method of giving credit to the texts and other sources you used to furnish your document with information or data
- Restricted
- accessibility limit in Docs’s shareable links, which only allows users who have already been shared on the document to access it
- résumé
- document that displays a job seeker’s work experience and academic degrees, along with their skill set
- sans serif
- type of font that does not have short lines at the end of each part of a letter; considered easier to read in large blocks of text
- section
- partition of a document used to apply different formatting to different sections of text
- serif
- type of font that has short lines or embellishments on the ends of the parts of each letter
- SmartArt
- tool in Word that lets you design organizational charts or flowcharts
- source document
- spreadsheet or other document that serves as the source file for the information that will go in the merge fields in your main document
- source file
- the file that contains the information that you want to put into another program
- style
- tool in Microsoft Office that is used in conjunction with the Themes tool; it lets the user customize a theme’s color, font, and font size
- Submit a template
- feature in Docs that lets the user submit a saved template for use in the public Template Gallery
- Suggesting mode
- Google Docs’s version of the Track Changes tool in Word; it records the changes made by collaborators on a document
- symbol
- special character not found on the keyboard such as currency symbols or Greek letters
- table of figures
- list of graphs, tables, or images that are in the document
- text wrapping
- feature in Word that allows the user to insert an image or object, and have the text wrap around it in the way that the user decides
- Theme
- tool that lets the user change the color scheme of an entire document
- title page
- cover page of a document
- Track Changes
- feature in Word that records what changes different users make to a document, allowing a group of people to collaborate in writing and editing the same document
- Trust Center
- part of Word’s configurable options, which lets you personalize your privacy settings
- version restore
- feature in cloud server services like Google Drive and OneDrive that allows the user to restore previous versions of their document
- versioning
- technology where programs store multiple iterations of files until they are approved and saved
- watermark
- text or image that is placed on the background of pages
- WordArt
- tool in Word that lets you create artistic text
